How to use Task View in Windows 11

This post describes to students and new users what Task View is and how to use it in Windows 11 to group and organize apps and tasks by virtual desktops.

Similarly to other operating systems and previous versions of Windows, Task View is used to create virtual desktops or workspaces which users can group apps and tasks conveniently to stay organized. You can create multiple workspaces, which act like virtual desktops.

You can also use Task View to organize your work which reduces clutter and make your desktop easier to navigate. If you keep a lot of apps opened at once and you want to separate them by tasks, using virtual desktops or workspaces may be useful.

For example, you could have all your communication apps, such as e-mail and your chat programs on one virtual desktop, and the work you are doing on a different desktop. It helps you to quickly locate and hide all windows and show the desktop, and to manage windows across multiple displays or virtual desktops.

To get started with using Task View in Windows 11, follow the steps below:

How to create virtual desktops via keyboard shortcuts

Task View is automatically added to the Taskbar in Windows 11. However, there’s a keyboard shortcut that one can use to quickly create new virtual desktop.

To do that, press the CTRL + WIN + D on your keyboard to create a new virtual desktop.

task view in windows 11

You can create as many virtual desktops using your keyboard.

How to create virtual desktop from the Taskbar

As mentioned above, Task View is automatically added to the Taskbar in Windows 11. To access Task View, simply click on the Task View icon on the Taskbar.

windows task view from taskbar

To add a virtual desktop, click the blank white screen to the right with the Plus sign ( + ). You can then select each virtual desktop and open apps and tasks on it. Do this to other workspace to organize your work.

To remove a virtual desktop, simple close its windows and all apps on that desktop will automatically move over to the next workspace. There is always at least one workspace available.

You can also move apps from one desktop to another simply by clicking on the Task View on the Taskbar, then right-clicking on the apps and selecting to move to another desktop or have it show in all desktops.

move app to virtual desktop

This workspace now contains the app you moved.

windows 11 virtual desktop app moved

This is how one uses virtual desktops or workspaces to keep applications and files organized on Windows 11.  Hope this helps you get your desktop organized.


This post described to you what Task View is and how to use it in Windows 11. If you find any error above, please use the comment form below to report.

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