How to Add Printers to Windows 11

This post shows students and new users how to install a new multi function printer in Windows 11 to print and scan your documents.

The new Windows 11 comes with many new features with new user desktop, including centered Start menu and taskbar, rounded corners windows, themes and colors that will make any Windows look and feel modern.

One thing you can do with Windows 11 is using its built-in tool to add printers and print your documents locally or remotely. And if you a multi function, you can also scan physical documents into a digital format and store it on their computer or in the cloud, adding a printer might be a best way to do it.

When you connect a printer to your computer or add a new printer to your home network, you can usually start printing pictures and documents right away. And if you add a printer and it doesn’t work automatically, simply follow the steps below to get it installed properly.

Also, when you’re a student and new user and you want to learn how to use Windows, the easiest place to start is Windows 11. Windows 11 is a major release of the Windows NT operating system developed by Microsoft. Windows 11 is the successor to Windows 10 and it’s expected to be released later this year.

To get started with adding new printers to Windows 11, use the steps below:

Install a local printer in Windows 11

Today, adding a printer to Windows computer is very easy. In most cases, all you have to do to set up a printer is to connect it to your computer.

Plug the USB cable from your printer into an available USB port on your computer, and turn the printer on. Windows should automatically install the printer drivers and configure it to work.

If that doesn’t work, here’s a way to do it manually. 

Windows 11 has a centralized location for majority of its settings. From system configurations to creating new users and updating Windows, all can be done from its System Settings pane.

To get to System Settings, you can use the Windows key + i shortcut or click on Start ==> Settings as shown in the image below:

Alternatively, you can use the search box on the taskbar and search for Settings. Then select to open it.

Windows Settings pane should look similar to the image below. In Windows Settings, click Bluetooth & devices, then select Printers & scanners on the right pane of your screen shown in the image below.

On the Printer & scanners settings page, click Add a printer or scanner button. 

Wait for Windows 11 to find nearby printers, then choose the one you want to use from the list and select Add device.

If you get a message that “The printer that I want isn’t listed” click Add manually as highlighted in the section below.

Choose to “Add a local printer or network printer with manual settings” as highlighted below:

Next, select Use an existing post, then select the port on the list the printer is connected to. Usually a USB port.

If you have a CD or a download link to download the drivers for the printer, insert the CD or download it from the manufacturer’s website.

It should also come with a driver CD or link to download the drivers from the manufacturer’s website. Visit the manufacturer’s website for the drivers of the printer.

Next, go and install the printer driver. Click the button Have Disk…

Then browse to the location the driver is saved. Browser the drivers folder and select it. Then install it. Complete and test the printer.

Add a Wireless printer

Some printers are wireless enabled and works over wireless connections. If your printer is connected to the network via wired or Wi-Fi and it turned on, Windows should also find it automatically.

Windows can find all available printers on a network, such as Bluetooth and wireless printers that are plugged into another device and shared on the network.

Here’s a way to do it manually. 

  1. Select Start  > Settings  > Devices > Printers & scanners or use the following button. 
  2. Select Add a printer or scanner. Wait for it to find nearby scanners, then choose the one you want to use, and select Add device.

If your printer isn’t in the list, select The printer that I want isn’t listed, and then follow the instructions to add it manually.

You should be able to find a wireless or network printer when you follow the wizard above.

If the wireless printer hasn’t been added to your home network, try reading the manual that came with the printer to find help installing it in Windows.

It should also come with a driver CD or link to download the drivers from the manufacturer’s website.

Conclusion:

This post showed students and new users how to install a printer in Windows. If you find any error above, please use the form below to report.

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