This post shows students and new users steps to add a Wi-Fi printer on Windows 11. If your printer supports wireless communication, you can add it to Windows and start printing right away.
Many new printers comes with Windows 11 support, so you may not need to install additional printer software to get it working. If the printer doesn’t work when you connect it to Windows, then you may need to install the printer software to get it working.
A wireless printer usually will already be connected to your home wireless network. If you have a new Wi-Fi printer that hasn’t been added to your home network, then refer to the printer help guide to learn how connect it to your home Wi-Fi. Once the printer is connected, and is on, Windows 11 should find it easily.
One requirement to connect your Wi-Fi printer is that both the Wi-Fi printer and the computer you want to print from are connected to the same Wi-Fi SSID or name.
To learn how to add a wireless printer on Windows 11, follow the steps below.
How to add a Wi-Fi printer on Windows 11
Today, adding a printer to Windows computer is very easy. In most cases, all you have to do to set up a wireless printer is join it to the Wi-Fi. Once connected to the Wi-Fi, Windows should automatically find it.
If Windows can’t find the Wi-Fi printer, then use the steps below to add it.
Windows 11 has a centralized location for majority of its settings. From system configurations to creating new users and updating Windows, all can be done from its System Settings pane.
To get to System Settings, you can use the Windows key + i shortcut or click on Start ==> Settings as shown in the image below:
Alternatively, you can use the search box on the taskbar and search for Settings. Then select to open it.
Windows Settings pane should look similar to the image below. In Windows Settings, click Bluetooth & devices, then select Printers & scanners on the right pane of your screen shown in the image below.
On the Printer & scanners settings page, click Add a printer or scanner button.
Wait for Windows 11 to find nearby printers, then choose the one you want to use from the list and select Add device.
If you get a message that “The printer that I want isn't listed” click Add manually as highlighted in the section below.
Make sure that the Wi-Fi printer is connected to the network and is turned on. If so, then Windows 11 should also find it automatically.
Windows can find all available printers on a network, such as Bluetooth and wireless printers that are plugged into another device and shared on the network. If your printer isn’t in the list, select The printer that I want isn't listed, and then follow the instructions to add it manually.
On the next screen as shown in the image below, select the highlighted option: Add a Bluetooth, wireless or network discoverable printer.
Windows should begin searching for any Wi-Fi printer connected to your home network. Once the printer is found, Windows will display the printer on the list to add.
If Windows can no find the Wi-Fi printer, then you may need to download the printer software online. The printer software will have means to locate the printer on the network and install it on Windows 11.
If Windows 11 is able to locate the printer via its IP address but can not location the correct driver, then click the Have Disk… button to manually install the printer software on Windows 11.
Once the correct drivers is installed, your printer should be installed and ready to use.
That should do it!
This post showed you how to install wireless printer on Windows 11. If you find error above or have something to add, please use the comment form below.